Product Reviews

A Perfect Approach to Business Cards

Maybe I’m old school but in my world, the business card is still alive and well. Although far from sexy or digital, a business card still has clout. It’s something tangible that can be given to someone to establish a relationship. And the upside is accepting a business card is quick as opposed to having to slowly type contact details into an address book, or “bump” someone, which seems fairly intimate if you’ve had just met someone.

But what happens with all these business cards after they’ve been collected? They can be manually imported into an address book or, in many cases, they pile up on your desk and collect dust. There are technology solutions such as CardScan that are designed to make it easy to deal with business cards but they can be expensive, which seems strange for a small piece of hardware.

There are services such CloudContacts in which you send business cards so someone else can digitize them. And there are iPhone apps that claim to capture business cards by taking photos of them.

As someone who has spent far too much time trying to find a user-friendly solution, I haven’t discovered anything elegant and cost-effective to capture business cards….until now.

The answer is CardMunch, an iPhone/Web app that has, so far, blown me away. CardMunch consists of a free iPhone application and a Web site to manage business cards. The service used to have a cost but it’s now free after being bought by LinkedIn. Even if CardMunch wasn’t free, I’d still use it.

After downloading the iPhone app and registering for an account, you capture a business card by taking a photo of it using the CardMunch app. The business card is sent to your CardMunch account and, after logging in, there’s a list of pending and completed cards.

The most impressive thing about CardMunch is how well the details of each card have been captured. I’ve used several business card iPhone apps but the picture quality and information captured has been far from ideal. CardMunch, however, does an amazing job. To send the details of each card to your address book, you click on “Export Contact”, which downloads a VCF file that can added to an address book.

CardMunch is one of those “gems” that does a straightforward job in a simple, user-friendly and effective way. Now that it’s free and owned by LinkedIn, it should attract a lot of people who still use business cards. Even if it weren’t free, CardMunch would be difficult to resist.

Review: An Easier Way to Unsubscribe?

For anyone who subscribes to a lot of newsletters or signs up for new online services that include monthly “updates”, it’s only a matter of time before your inbox becomes crowded and unmanageable with lots of things you don’t want or read.

It means manually unsubscribing, which can be a time-consuming and frustrating process, particularly sites that force you to jump through hoops to escape their mailing lists. Then, there are sites that make the “Unsubscribe” button so small, you need a magnifying glass to find it.

An interesting alternative is Unsubscribe, a new service that promises to eliminate unwanted e-mail with one-click. Unsubscribe plays nice all the major e-mail platforms, including GMail, Outlook, Hotmail, AOL Mail and Yahoo.

Here’s how Unsubscribe works. After downloading an extension for GMail or a plug-in for Outlook, Unsubscribe inserts an icon within your e-mail messages. When you want to unsubscribe from something, just click on it. You can also send unwanted e-mail to mail@unsubscribe.com.

Unsubscribe as a freemium business model. It has a free service that lets you unsubscribe from five e-mails/month, and a $19/year unlimited service.

Bottom line: Although I just started using Unsubscribe, it seems like a pretty solid service, particularly if you’re a heavy online user who signs up for a lot of newsletters and online services.

If I had one complaint about the service, it would be the lack of information on the Web site about the company, the people behind it, and how the service actually works and pricing. It raises questions about what Unsubscribe does with the newsletter sent their way, and whether they have any kind of access to your e-mail account or data.

The ScanSnap S1300: A Saviour from Paper Piles?

This review is a guest post by Sean Evans.

I hate paper.

Like many people, I subscribe to e-bills whenever available, bank online, shop online…I even have a sign outside my house that says, “No junk mail, please!”

The “green” in me likes the idea of the world going digital and saving our precious forests, but it’s more that I hate how no matter what you do to get organized, the paper keeps piling up. This wouldn’t be such a big deal, if it weren’t for the fact that I also am loathe throwing anything out. Old receipts, manuals for appliances, recipes, old pay slips, and credit card statements. You name it, I hold onto it.

So this leaves me few options. Essentially, learn to live with the stacks of paper or digitize everything myself. And so a scanner is what I crave. Yes, I know, it’s old technology and almost a no-brainer. Yet every time see one in action, I’m left wanting…wanting for one of those giant, awesome scanners you only find in Kinko’s.

And now comes along the ScanSnap S1300 from Fujitsu. The elevator pitch sounds enticing! “Take document scanning to a whole new level with the ScanSnap S1300 mobile scanning solution. Whether you’re at home digitizing receipts, bank statements or term papers, or at the office capturing mission critical documents for a business trip, ScanSnap takes scanning beyond the desktop and into your world.”

And my test begins.

To make this even more challenging, I’m couch-ridden having just undergone knee surgery. So it this mobile scanner really is my slice of scanner heaven, it will have to pass the ultimate test of physical immobility.

The Unboxing
First impressions – this scanner is small (28cm x 7.5cm x 9.5cm). It’s briefcase-light (weighing only 1.25 kilograms). And it has only one button – Scan. Can something this small live up to the hype?

Software Installation
The scanner comes with both Windows and Mac software. I’m using an Acer Ferrari running Vista Ultimate. With the exception of the somewhat inconvenient extra “security” click that Vista requires and a reboot, installation was a snap.

Powering Up
It’s no surprise tha, the scanner requires a power supply in addition to the USB data connection for actual scanning. But much to my surprise, fully expecting that I would have to shuffle my way over to a wall socket, Fujitsu includes a secondary power cord that plugs into a spare USB slot. Great foresight and a nice feature if this is truly to be a scanner for the road warrior. Fortunately, having one to spare, I saved myself the pain of lifting my knee off the couch and plugged right in. Within seconds, the blue “Scan” buttons lit up and we are ready to go.

Basic Specifications
The SnapScan S1300 holds up pretty well at first glance.
• Scan up to 8 double-sided pages per minute
• Holds up to 10 pages in the automatic document feeder
• Cross-platform compatibility for PC and Mac
• One button Searchable PDF creation, PDF, and JPEG
• Scan to editable Word and Excel files.
• Create searchable keywords from highlighter text
• Business card scanning software.
• USB or AC-powered

What I really like with the fact that it can scan both sides of a page at once, making the most out of the 10-page hopper. It is worth noting that powering the ScanSnap via a USB port does reduce speed by 50%, but this is a pretty fair trade-off in my mind.

First Test
What better a test than my post-op rehabilitation instructions from the hospital? A combination of test, grid, handwriting, and drawings. And double-sided, no less.

Two double-sided pages and 42 seconds later, ScapScan presents the user with a raft of options, from saving to the Fujitsu’s proprietary document manager to Word to printing. For this test, I chose the document manager and the results were fantastic.

Given the number of options, the one not listed is linking this scanner to the cloud, using something like Evernote as my document client. This is definitely on the cards to try and would make my goals of going paperless even more interesting as being able to use the SnapScan on multiple computing devices would be a real bonus. (Hmm…I wonder when they will come out with the iPhone and iPad apps?!)

Second Test
For a second test, I combined the ScanSnap instructions with my cable company’s station guide pamphlet, wanting to see how the scanner would treat to pages of different sizes. Given that the hopper obviously only adjusts to the larger paper size, I assumed that the smaller scan would come out a bit wonky. No surprise, the smaller page went through the scanner slightly askew, yet SnapScan’s software corrected for this and the results were very good.

Third Test
On two pieces of blank paper, I wrote “This is a test.” The first with a Sharpee, the second in blank pen. Not having any expectations, trying to scan them into a Word document was a failure. With extensive further testing, it seems clear that this is not what I would use it for. Copying the same pages into a PDF worked great and considering that SnapScan’s document management makes them searchable, this is clearly the way forward for any hand written notes.

Final Test
For my final test, I scanned a Sudoku that I had ripped out of the newspaper. Not only did the ScanSnap handle the folded newspaper admirably, but the PDF produced was excellent! While it did include the backside of the page (having not indicated that I only wanted one-sided scanning) this was easily fixed with a right-click, page delete request.

Conclusions
The SnapScan S1300 is light, portable, flexible and comes with a full suite of scanning options. While this scanner certainly isn’t the most expensive one on the market, you have to decide for yourself whether the list price of $265 price tag is worth it. It may not be good for large batch jobs, but for the home office and road warrior, it has to be one of the best options in the market. For me, it is definitely a good investment in my drive to go paperless.

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